Frequently Asked Questions
Where can I find the current Call for Papers (CFP)?
The current call for papers can be found in the editorial of most recently published journal issue, on the IAS’ webpages and via the announcements page.
When can I submit an article?
You can submit an article at any time of the year, although if you are submitting in response to a themed call for papers you will need to take account of the specific deadline. Note, if you submit an article close to a publication date of an issue, then there is a strong possibility that it will exit the peer review and copyediting processes in time for the next one. However, as there may be multiple rounds of peer review, we cannot guarantee this timescale.
How long does it take to publish with Exchanges?
Like all peer-reviewed journals, varies depending on a number of human related factors including: your submission’s quality, ease of locating and responsiveness of peer reviewers, the author’s rapidity in accommodating revision and copyediting requests along with where the finalised article falls within our publication schedule. Typically, this process may take up to 6 months to complete, but may take longer if the peer review, revision and copyediting processes are lengthy, or the item has been submitted for a special or themed issue. Conversely, it can also take much less time. Notably, where authors respond promptly to editorial queries or requests, this can significantly enhance the speed to publication.
Can I publish work that I intend to include (or have included already) in my thesis?
The guidelines for Exchanges state that ‘manuscripts will be published on the understanding that they are an original and previously unpublished piece of work’. However, we do not consider material included within a submitted thesis or dissertation to have be formally published, even if it has been made openly accessible. The expectation is that the finalised published manuscript will likely have undergone editorial and authorial revisions, and have incorporated developments from peer-reviewers, from the previously disseminated materials.
Authors, who have yet to submit their research for examination, are strongly advised to seek guidance from within their institution’s guidelines on ‘inclusion of prior published material’ within their thesis or dissertation. This is normally permissible practice by many universities, but there may be some local differences in the examination regulations. Exchanges is not liable for any examination difficulties that may arise because of publishing with us. For example, see guidance at Warwick and Monash. Wherever possible, authors should take steps to clearly acknowledge within, ideally both, the published manuscript and the thesis that they are ‘based on a chapter from the author’s thesis’ or ‘a version of this chapter appeared as an article in…’ respectively. An appropriate citation and reference should also be included.
Are citations and references counted as part of the total word count for a manuscript?
While traditional Harvard referencing would include these, Exchanges does not normally consider references and in-text citations to be included in article word counts.
Can I include references and a bibliography?
Yes, provided the references list contains all works directly cited or quoted from within your manuscript. A bibliography, if used, should contain works which may have in some way inspired your work, but which you have not directly cited in your text. However, there is no requirement on authors to include a bibliography, it is merely an optional extra which some choose. See the Style Guide for more guidance on referencing.
My manuscript’s English language, grammar or spelling is weaker than it should be. Are there any resources which can help me improve them?
While the editorial team will provide some corrective support for manuscripts during copyediting, Exchanges does not provide a proofreading or redrafting service. Where peer-review or editors have highlighted language weaknesses, you are advised to seek out your local academic writing support services. Many universities offer support services to help with proofreading, copyediting or grammar corrections along with learning skills advisers (e.g. Warwick | Monash) who can help improve your manuscript’s language. Your institutional library may provide alternative sources of help and support too.
If my article has been declined for publication, can I resubmit a revised version?
Yes, although you must have taken steps to address any issues the Editorial feedback highlighted with the original piece, especially with respect to satisfying our submission criteria. Note, resubmitted articles will still be subject to further editorial and potentially peer review, and consequently may be declined as with all submissions under consideration.
I am interested as a conference organiser in potentially publishing papers arising from this event. Would Exchanges be interested in developing a special section or issue to include these?
Exchanges' core mission is to foster quality interdisciplinary discourse from early career researchers. If your conference can match these characteristics, then it is a possibility that we would be happy to discuss with you. However, given our current operating configuration and processes we cannot guarantee we will be able to take on this kind of challenge without potential additional staffing resource and financial support. Hence, you are advised to arrange a meeting with the Managing Editor-in-Chief to discuss the scale, scope and timeframe of any such group submissions as a first step. Nevertheless, are always happy to accept individual manuscript submissions arising from conference papers as part of our normal submission, review and publication processes.
Where can I find out more about Exchanges?
This journal site, along with the Institute of Advanced Study’s pages provide further information, but you may also find the Editorial blog and twitter feed of interest as they cover ongoing developments with the title. You can also contact any member of the Editorial Board directly.